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Dear Sir/Madam,

further to the entry into force, on 25 May 2018, of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (“GDPR”), we would like to inform you of the rules governing the processing of your personal data during and in connection with our recruitment processes.

The protection of personal data is very important to us. To this end, we take the necessary organisational and technical measures to ensure that the processing of your personal data meets legal requirements and the highest corporate standards.

Please review the information below.

I. Who is the controller of my data?

We inform you that the controller of your personal data in connection with the recruitment process is Selena FM S.A., with its registered office in Wrocław, at ul. Strzegomska 2-4, 53-611 Wrocław, entered in the register of entrepreneurs of the National Court Register (KRS) under number 0000292032 (the company’s records are kept by the District Court for Wrocław-Fabryczna in Wrocław, 6th Commercial Division – KRS), with a fully paid-up share capital of PLN 1,141,700.00, NIP (tax ID) 8840030013, REGON (statistical number) 890226440.

II. For what purpose, on what legal basis, and for how long do we process your personal data?

Purpose	Legal basis	Retention period
Recruitment for the position indicated in the job advertisement in connection with which you provide us with your personal data	Art. 6(1)(b) GDPR and employment law provisions (for the recruitment of employees, where the scope of the data provided complies with employment law); Art. 6(1)(a) GDPR – where data is processed on the basis of consent	For the duration of the recruitment process for the given position plus 2 months after its completion. Where data is processed on the basis of consent – from the moment consent is given until it is withdrawn, but no longer than for the duration of the recruitment process plus 2 months after its completion
Recruitment for positions in future recruitment processes	Art. 6(1)(a) GDPR – where data is processed on the basis of consent	From the moment consent is given until it is withdrawn, but no longer than 3 years
Establishing, pursuing, or defending against claims arising from the recruitment process	Art. 6(1)(f) GDPR – legitimate interest consisting in establishing, pursuing, or defending against claims	10 years from the end of the last recruitment process in which you took part

III. Who are the recipients of your data?

We inform you that, in connection with the recruitment processes we conduct, your personal data may be disclosed to:

• companies within the Selena Group affiliated with the Controller,
• advisory firms, in particular in the area of legal or financial services,
• entities cooperating with the Controller in recruitment processes,
• providers of IT services with respect to hardware and software.

Your personal data will not be transferred to third countries or to international organisations.

IV. What rights do you have in connection with the processing of personal data?

• Right of access to personal data – the right to obtain confirmation from the Controller as to whether your personal data is being processed, and if so, the right to obtain a copy of the data being processed and information about the circumstances of the processing.
• Right to rectification of personal data – the ability to request the correction of inaccurate data and the completion of incomplete data.
• Right to erasure of data (the “right to be forgotten”) – the ability to request the erasure of personal data by the Controller, for example if (i) your data is no longer necessary for the purposes for which it was collected, (ii) you withdraw your consent to processing and there is no other legal basis for processing, (iii) you object to the processing and there are no overriding legitimate grounds for processing, or (iv) your personal data has been processed unlawfully.
• Right to restriction of processing – the ability to limit the processing of data solely to its storage.
• Right to data portability – the ability to receive your personal data in a structured, commonly used, machine-readable format, or to have it transmitted to another controller (where technically feasible).
• Right to object, in a specific situation, to the processing of personal data where the processing is based on the Controller’s legitimate interest (Art. 6(1)(f) GDPR).
• Right to withdraw consent at any time, without affecting the lawfulness of processing carried out on the basis of consent before its withdrawal – where processing is based on consent.
• Right to lodge a complaint with the supervisory authority, i.e. the President of the Personal Data Protection Office (UODO).

V. What are the consequences of not providing personal data in the recruitment process?

In the course of our recruitment process, your personal data is necessary to take part in the process. If you do not provide us with your personal data, we will not be able to consider you when searching for candidates for employment, or subsequently employ you.

VI. Do we process personal data on the basis of automated decision-making?

Our decisions regarding candidates are not based on automated processing, including the profiling, of candidates’ personal data.

VII. How can I contact the controller regarding personal data?

You may contact us in the following ways:

• by post, at: ul. Legnicka 48A, 54-202 Wrocław, Poland
• by e-mail: [email protected]
• by phone: +48 71 78 38 290